Bylaws – Billy Holcomb 1069 ECV

Article I
Office of the Board of Regents
1. University System Office
2. Reimbursement of Regents’ Expenses and Compensation
Meetings of the Board
Officers and their Duties
Duties of the Board and its Committees
Heads of Institutions of the University System
Budgets of Institutions
Appeals
Amendment

Article I
1. Name
  The name of this corporation shall be The Billy Holcomb Chapter of the Ancient and Honorable Order of E Clampus Vitus
Article II
1. Offices
  1. Section 1 - Principle Office
    The principle office for the transaction of business for the corporation (principle executive office) shall be P.O. Box 56086, Riverside, Ca 92517-0986. The Committee of Greybeards may change the location of the principle office from one location to another. Any change of this location shall be noted by the Grand Noble Recorder (Secretary) on these bylaws opposite this section or this section may be amended to state the new location.
  2. Section 2 - Other Offices
    The Committee of Greybeards may at any time establish branch or subordinate offices at any place or places where the corporation is qualified to do business
Article III
1. Objective and Purpose
  The objective of this corporation is to preserve and promote the history of Riverside and San Bernardino Counties and other locations in the western United States, and to promote fellowship among the members of the corporation
Article IV
1. Nonpartisan Activities
  This corporation has been formed for the public purposes described above, and it shall be nonpartisan and non-profit. No substantial part of the activities of the corporation shall consist of the publication or dissemination of materials with the purpose of attempting to influence legislation and the corporation shall not participate or intervene in any political campaign on behalf of any candidate for public office of for or against any cause or measure being submitted to the people for a vote.
Article V
1. Dedication of Assets
  The properties and assets of this corporation are irrevocably dedicated to charitable purposes. No part of the net earnings, properties, or assets of this corporation, on dissolution or otherwise, shall inure to the benefit of any private person or individual, or any member or director of the corporation. On liquidation or dissolution, all properties and assets and obligations shall be distributed and paid over to an organization dedicated to charitable purposes, provided that the organization continues to be dedicated to the exempt purposes as specified in Internal Revenue Code 501 (c) (3).
Article VI
1. Membership
  1. Section 1 - Classification of MembersThere shall be one class of membership: general member.
  2. Section 2 - Qualification of MembersMembers must be male, age 21 or over, and not removed from membership by the Grand Council of the Ancient and Honorable Order of E Clampus Vitus, or a member of “Efraim’s Clamp’n Vipers (under this or any similar name).”
  3. Section 1 - Fees, Dues, and AssessmentsThere shall be no dues. Each member shall pay for each event as it occurs. A fee shall be required of members who cannot attend events but wish to remain on the corporation mailing list.
  4. Section 4 - Termination of Membership
    1. Causes of terminationThe membership of any member shall terminate upon the occurrence of any of the following events:
      1. The resignation of the member
      2. The determination of the Committee of Greybeards that the member has failed in a material and serious degree to observe the rules of conduct of the corporation, or has engaged in conduct materially and seriously prejudicial to the interests of the corporation.
    2. Termination by Giving NoticeThe membership of any member of the corporation shall automatically terminate upon the member’s written request for such termination delivered to the Noble Grand Humbug or Noble Grand Recorder of the corporation personally or deposited in United States first-class mail.
    3. Procedure for terminationFollowing the determination that a member should be terminated under subparagraph (a) (2) above, the following procedure shall be implemented:
      1. a notice shall be given by prepaid first class mail or registered mail to the most recent address of the member as shown on the corporation’s records, setting the date of the termination and the reasons therefore. Such notice shall be sent at least fifteen days before the proposed effective date of the termination.
      1. The member being terminated shall have been given an opportunity to be heard, either orally or in writing, at a hearing to be held at the next Greybeard’s meeting following the date of termination.
      1. Following the termination, the Committee of Greybeards shall decide whether or not the member should, in fact, be terminated, suspended, or sanctioned in some other way. The decision of the Committee of Graybeards shall be final.

Article VII
1. Meetings
  Meetings of the members shall be held at any place within or outside the State of California designated by the Committee of Greybeards.
Article VIII
1. The Committee of Greybeards
  1. Section 1 - Name
    The governing board, with the duties and responsibilities of a board of directors, shall be known as the Committee of Greybeards.
  2. Section 2 - Members of the Committee of Greybeards
    The Committee of Greybeards shall consist of the Noble Grand Humbug (President), Vice Noble Grand Humbug (Vice President), Gold Dust Receiver (Treasurer), Grand Noble Recorder (Secretary) and all past Noble Grand Humbugs.
  3. Section 3 - Appointment of Members of the Committee of Greybeards
    Officers in the position of Grand Noble Recorder and above are appointed to the Committee of Greybeards.
  4. Section 4 - The Role of the Committee of Greybeards
    The Committee of Greybeards acts as a Board of Directors. It guides the chapter by selecting officers, and, with the input of the current Humbug, approves patches, pins, and T-shirts. They approve wording for plaques and venues for Clampouts, Hemorrhoid trips, and other activities. Under the guidance of the Committee of Greybeards, the officers carry out the day-to-day activities of the chapter through the Humbug. Individual members of the Committee of Greybeards may act as advisors to specific officers.
  5. Section 5 - The Clampatriarch
    The Clampatriarch acts as a chairman of the board. He calls and presides over the meetings of the Committee of Greybeards. He acts as a liaison between the Noble Grand Humbug and his officers and the past Noble Grand Humbugs. In this way the concerns of the past Noble Grand Humbugs are communicated through the Clampatriarch to the sitting Noble Grand Humbug and the officers, and the concerns of the officers and the sitting Noble Grand Humbug are communicated through the Clampatriarch to the past Noble Grand Humbugs.
    1. 1. (a) Selection of the Clampatriarch. The immediate past Noble Grand Humbug will serve as the Clampatriarch upon completion of his term as Noble Grand Humbug.
    1. 1. (b) Term. The term of office of the Clampatriarch shall be one year. The term of office will begin at the conclusion of the Fall Clampout.
    1. 1. (c) Selection of the Clampatriarch if the immediate past Noble Grand Humbug does not wish to serve. If the immediate past Noble Grand Humbug declines the position of Clampatriarch, any past Noble Grand Humbug who has not previously served as Clampatriarch may present himself to the Committee of Greybeards for nomination to this position.
    1. 1. (d) A simple majority vote of the members of the Committee of Greybeards is required to elect a nominated past Noble Grand Humbug to the position of Clampatriarch.
  6. Section 6 - Votes, Meetings, Procedure
    1. 1. (a) Votes. Each member of the Committee of Greybeards shall have one vote. Unless otherwise stated in these bylaws, a simple majority of the Greybeards present at a meeting of the Committee of Greybeards shall be sufficient to pass a motion.
    1. 1. Meetings. There shall be at least four regularly scheduled Committee of Greybeard’s meetings each year, generally on the first Saturday of February, April, August, and November. Other meetings of the Committee of Greybeards may be called as necessary by the Clampatriach.
    1. 1. (c) Quorum. A quorum of seven members of the Committee of Greybeards is necessary to validate any vote.
    1. 1. Procedure. Robert’s Rules of Order shall be used for all procedure at Committee of Greybeard’s Meetings.
Article IX
1. Chapter Officers
  1. Section 1 - Names of Officers
    The list of officers, in declining order of seniority, is: Noble Grand Humbug (President); Vice Noble Grand Humbug (Vice President); Gold Dust Receiver (Treasurer); Grand Noble Recorder (Secretary); Clampchef; Souse Chef; Storekeeper; Grand Imperturbable Hangman; Keeper of the PBCs; and Raffle Master.
    1. 1. Officers on the Committee of Greybeards. The Noble Grand Humbug, Vice Noble Grand Humbug, Gold Dust Receiver, and Grand Noble Recorder are voting members of the Committee of Greybeards.
    1. 1. Term. All appointments shall be for one year, commencing at the conclusion of the Fall Clampout.
    1. 1. Succession. Succession shall occur according to the list of declining seniority outlined in paragraph one of this section.
  2. Section 2 - Selection of Officers
    The Noble Grand Humbug and past Noble Grand Humbugs shall select, at the Committee of Greybeard’s meeting immediately prior to the Fall Clampout, the following year’s slate of officers. The Noble Grand Humbug, in consultation with the Vice Noble Grand Humbug, shall present the name of a member to take the position of Raffle Master, to be approved by the Committee of Greybeards.
  3. Section 3 - Duties of Officers and Officer's Manual
    The description of the duties of each officer shall be contained in an Officer’s Manual, to be updated at the end of each term by the individual chapter officers. The incoming Noble Grand Humbug and incoming Clampatriarch shall be responsible for compiling the updates and passing on the officer’s manuals.
  4. Section 4 - Removal of Officers
    An officer who fails to perform adequately may be removed from his position.
    1. 1. (a) Counseling. If an officer is not performing adequately in his position, the Clampatriarch and Noble Grand Humbug shall meet with the officer in question and, in a positive way, make the officer in question aware of specific inadequacies and make suggestions to aid the officer in improving his performance. He will also be made aware that further neglect of duty may result in his dismissal.
    1. 1. (b) Continued lack of performance. If the officer’s performance continues to be inadequate, the Clampatriarch and two past Humbugs shall meet with the officer in question and inform him that he shall be given a period of three months to show measurable improvement, or he will be removed from office.
    1. (c) Removal from office. If the officer’s performance does not improve after the three month probationary period, the officer may be removed by a three-fifths majority vote of the Committee of Greybeards. If the officer in question is also a member of the Committee of Greybeards, he will refrain from voting.
Article X
1. Finances
  1. 1. (a) Responsibility for finances. The Greybeard’s Advisor to the Gold Dust Receiver (hereafter referred to as the Treasurer) shall function as the Treasurer of the Committee of Greybeards, and shall be responsible for dispersing funds, keeping bank and other financial records, taxes, and supervision of the Gold Dust Receiver. The Treasurer shall be elected by the committee of Greybeards and shall serve the Chapter with the authority granted by the Committee.
  1. 1. (b) Checking account. The Chapter shall maintain a checking account at a bank approved by the Committee of Greybeards. The Treasurer, Noble Grand Humbug, and Clampatriarch shall be signers on the checking account.
  1. 1. (c) Checking account reserve. At least $2500.00 shall be maintained in the checking account for unforeseen emergencies. In order to access these funds, a majority of the Council of Greybeards must approve of same. The Treasurer, Noble Grand Humbug, and Gold Dust Receiver must be present at this meeting.
  1. 1. (d) Approval for expenditures. With the exception of expenditures required for the normal operation of the Chapter (activity expenditures, insurance, storage rental, etc), a majority approval of the Committee of Greybeards shall be required if the expenditure exceeds $300.00.
  1. 1. (e) The Treasurer shall provide a complete accounting of all expenses and income incurred by the Chapter at each regularly scheduled Greybeard’s Meeting, as well as any additional financial reports relating to Chapter events.
  1. (f) The Treasurer shall make available for inspection by the Greybeards all books and financial records of the Chapter as and when requested by the Committee of Greybeards
Article XI
1. Amendment
  Amendment to these Bylaws may be made at any regularly scheduled meeting of the Committee of Greybeards. A two-thirds majority of the members present at a meeting of the Committee of Greybeards shall be required for amendment of these Bylaws.